No matter the industry, every business has office spaces of some kind that play a key role in its daily operations. Some are shared areas that stay busy with activity, while others are private offices used for focused work, but all can benefit from regular cleaning and organization.
From warehouses and auto dealerships to medical clinics, schools, and even construction sites, these office spaces are used in different ways every day. Whether you work in a cubicle, private office, shared co-working space, or something in between, it can be tough to keep your workspace organized. But there are many benefits of an orderly working environment.
At ROC Commercial Cleaning, as the trusted commercial cleaning company in the Minneapolis-St. Paul area, we’ve seen all kinds of offices and can tell you which systems will help keep your office organized and tidy, beyond just the cleaning services we provide. So, if the thought of maintaining an organized office seems daunting, we’re here to help! We have a few tips from Office Depot on how to set up an organization system that will help keep your workspace tidy.
Benefits of a Clean and Organized Office
As we’ve highlighted in other articles, a clean workspace has significant benefits; it leads to greater focus, productivity, creativity, and morale for staff and employees. Keeping offices clean and well-organized helps create a more professional atmosphere and ensures that employees, customers and other visitors feel comfortable and welcomed. Our industry experience and reliable commercial cleaning services can help ensure your business has a consistently clean environment.
Keep Reading: Why Should My Office Hire Professional Cleaners?
4 Steps to an Organized Office
- Purge the Clutter
- Deal with Documents
- Update Your Filing Systems
- Make Organization a Regular Task
As we’ve alluded to, a clean, organized workspace doesn’t just look better, it helps your employees stay focused, productive, and motivated. The good news? Getting the mess under control and things in order doesn’t have to be complicated. Here are the four simple steps you can take to create (and maintain) a clutter-free office.
Step 1 – Purge the Clutter:
Excess clutter and stacks of paperwork can lead to an overwhelming mess that makes it difficult to focus on work. Grab a recycling bin and paper shredder, and spend an hour or two getting rid of unnecessary papers and documents on your desk.
Step 2 – Deal with Documents:
If you don’t already have a designated place for incoming and outgoing documents, now is the time to set one up. Try to deal with documents as soon as they arrive in your workspace to keep your office organized. Either file, recycle, or address them right away, instead of letting them pile up.
Step 3 – Update your Filing System:
Once you’ve cleared out the paper clutter, you want to make sure to improve your filing system so it doesn’t become a problem again. If you’re not sure where to put documents as they come into your workspace, it might be time to update your filing system. Be thoughtful and choose a system that works well for your needs and preferred way of organizing things.
Step 4 – Make Organization a Regular Task:
Organization isn’t a one-time effort; consistency is key when it comes to keeping a clean and functional office space for any type of business. Regular cleaning and upkeep make it easier to stay on top of clutter and create a workspace that supports productivity. Block out time on your calendar once a month (or more frequently if needed) to deal with the office clutter that will inevitably pile up. Give employees the time to do the same.
Get More Tips for Maintaining a Clean and Organized Office
Why a Clean Office Makes Organization Easier
Keeping an office organized is much easier when you start with a clean foundation. When regular cleaning happens, it helps businesses stay accountable for their clutter and helps reduce buildup in hard-to-reach places, preventing that slow creep of disorganization that can happen over time.
How Professional Cleaning Services Support Office Organization
Professional cleaning services ensure surfaces are dust-free, floors stay spotless, and shared spaces like break rooms and conference areas remain tidy. This not only improves the appearance of these areas in your business, it makes it easier for your team to keep things in order and focus on their work instead of clutter.
For deeper cleaning and ongoing maintenance, partnering with a professional cleaning company, such as ROC Commercial Cleaning, can keep your office looking its best year-round.
Related Read: How To Choose The Right Commercial Cleaning Company
Keeping Your Office Clean with ROC Commercial Cleaning
If your office could use a fresh start, ROC Commercial Cleaning can help you maintain a clean, organized, and productive workspace. Whether it’s a weekly or bi-weekly service you need, when you partner with our reliable and professional team, you can keep your workspace consistently clean and easier to manage day to day.
Give ROC Commercial Cleaning a call today.
This is an updated blog that was originally published in 2021.
ROC Commercial Cleaning is your trusted Twin Cities janitorial service. We provide contract cleaning for office buildings, medical and veterinary clinics, auto dealerships, salons and retail stores, industrial buildings and more. We also provide construction cleanup during and after construction projects of all sizes. No cleaning job is too big or too small for our experienced cleaning teams!
Get off the cleaning rollercoaster. Contact ROC Commercial Cleaning at 612-581-2776 for your free, no-obligation estimate.
